Purpose: To ensure responsible stewardship of funds, promote transparency, and maintain financial integrity.

Key Principles:

All funds must be used solely for programmatic activities aligned with BANSMEC’s mission.

Accurate financial records shall be maintained and reviewed quarterly.

Annual budgets must be approved by the board before implementation.

An external audit shall be conducted annually.

Petty cash limits, procurement thresholds, and expense reimbursements must follow standard procedures.

Purpose: To maintain the highest standards of integrity, accountability, and transparency in all operations.

Code of Conduct:

Staff, volunteers, and board members shall act honestly and ethically at all times.

No staff shall accept gifts, bribes, or favors that may influence decisions.

Conflicts of interest must be disclosed and managed.

Fraud, embezzlement, or misuse of funds will result in disciplinary action and potential legal prosecution.

Whistleblower Protection:

Anyone reporting unethical conduct in good faith will be protected from retaliation.

Purpose: To create a safe and supportive environment for all minors engaged in BANSMEC’s programs.

Guidelines:

All staff and mentors working with minors must undergo background checks.

Physical, emotional, or sexual abuse of any kind is strictly prohibited.

No adult shall be alone with a minor in a private setting without supervision.

All incidents or suspicions of abuse must be reported immediately to the designated safeguarding officer.

Consent forms from parents/guardians are required for participation in any mentorship or outreach programs involving minors.

Purpose: To safeguard personal data collected from respondents, beneficiaries, staff, and partners.

Policy:

Only necessary personal data will be collected and stored securely.

Data will not be shared without consent, unless required by law.

Data collected during research or outreach must follow ethical and legal guidelines.